Privacy Policy

Last Updated: January 30, 2026

Introduction

MwalimuCare Foundation (“we,” “our,” or “the Foundation”) is a legally registered non-profit organization in Kenya dedicated to supporting public school teachers through holistic wellness programs. We are committed to protecting your privacy and handling your personal information with care and transparency.

This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website at www.mwalimucarefoundation.org, use our contact form, participate in our programs, or engage with our services.

By using our website or services, you agree to the collection and use of information in accordance with this policy.

Information We Collect

1. Information You Provide Directly

We collect information that you voluntarily provide when you:

Through Our Contact Form

  • Name: Your full name or preferred name
  • Email Address: Your email address for correspondence
  • Subject: The topic or reason for your inquiry
  • Message: The content of your inquiry, question, or request

When Requesting Services or Participating in Programs

  • Contact information (phone number, alternative email)
  • School name and location (if applicable)
  • Employment information (teaching level, subject area, years of service)
  • Program registration details
  • Information shared during counseling sessions (subject to confidentiality)
  • Program feedback and evaluation responses

When Making Donations

  • Name and contact information
  • Donation amount and payment details (processed by secure third-party processors)
  • Organization name (if donating on behalf of an organization)

2. Information Collected Automatically

When you visit our website, we may automatically collect certain technical information:

  • Browser type and version
  • Operating system
  • IP address (anonymized)
  • Pages you visit and time spent on each page
  • Date and time of your visit
  • Referring website or source
  • Device information (type of device, screen resolution)

Special Protections: Counseling Confidentiality

All individual counseling and therapy sessions are strictly confidential and protected by professional counseling ethics standards.

  • We will not share your counseling information with your school, employer, or colleagues without written consent.
  • Records are securely stored and only accessible to authorized counselors and supervisors.
  • Confidentiality may only be broken when required by Kenyan law (e.g., risk of harm or court orders).

How We Use Your Information

  • Respond to your inquiries and deliver our services
  • Coordinate counseling sessions and workshops
  • Provide follow-up resources and support
  • Conduct impact evaluations and program improvements
  • Ensure compliance with Kenyan data protection laws

How We Share Your Information

We do not sell, rent, or trade your personal information. We may share anonymized data with partners or funders for reporting purposes.

  • With your explicit consent
  • With qualified counselors and coaches under confidentiality agreements
  • With service providers such as hosting or payment processors
  • When legally required by Kenyan law

Data Security

  • Secure servers and encrypted data storage
  • Restricted access to authorized personnel only
  • Regular security reviews and staff training
  • SSL/TLS protection for all web traffic

Data Retention

  • Contact form submissions: 2 years
  • Counseling and program records: 7 years
  • Donor records: 7 years (for audit compliance)

Your Rights

  • Request access, correction, or deletion of your data
  • Withdraw consent for specific uses
  • Object to processing or request portability

Contact: mwalimucarefoundation@gmail.com or call +254 729 368307.

Cookies and Tracking

We use cookies to enhance functionality and analyze usage via anonymized analytics. You can control cookies through your browser.

Acknowledgment

By using our website, you acknowledge you have read, understood, and agree to this Privacy Policy.